Working at Allegis Global Solutions (AGS) is more than just a job. Itās a career. Itās a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond “roles” or “jobs” to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce thatās designed to harness human enterprise, you design a workforce thatās built for impact.
At AGS, we help companies all over the world transform their people into a competitive advantage. Itās not about filling seats. Itās about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.
With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clientsā organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges ā from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Modelā¢.
We also represent over 100 countries and speak dozens of languages. So as youāre building relationships and doing your job, youāll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.
Job Description
Reporting to the GTAC Manager, the Sub Vendor Administrator will support the operational smooth running of Contractor Sub-Vendor department, supporting Allegis Group.
Key Responsibilities
- Vendor Account set-up
- Vetting of new Vendors
- Creating Vendor Accounts in PeopleSoft
- Carry out checks of vendor account set-ups from colleagues
- Weekly Pay cycle Administration
- Umbrella Reports
- Produce payment report for distribution to umbrella
- Carry out validation checks before sending on to Manager for approval
- Pay Run Checks
- Auditing of invoices and reconciliation of totals
- Prepare pay run reports to assist Sub vendor Associates
- Umbrella Reports
- Updating Sub vendor Trackers
- Adding of new items to the trackers
- Netsend Reporting
- Uploading of vendor remittances
- Input of vendor e-mail address to enable creation of login details
- TGS Invoices
- Reconciliation and allocation of TGS invoices
- Vendor Audit
- Produce a monthly report to audit vendors and make inactive as needed
- VAT Validation
- Any other adhoc duties
Qualifications
Key Skills
- Experience of working within an Accounts Payable function
- Proficiency with MS Windows products
- Ability to use IT packages including Excel to analyse and manipulate data
- Aptitude for continual learning and development with different systems, applications and multiple software packages
- Good understanding of the flow of information within a finance team
Key Behaviours
- High level of attention to detail and efficiency
- Ability to use own initiative
- Problem-solving abilities
- Excellent time management and organisational capabilities
- Ability to work under pressure and, prioritise workload and meet deadlines
- Ability to deliver a high quality service and commitment to continuous improvement
- Willing to learn new skills
Additional Information
As a workplace, we focus on relationships ā with each other, our clients and our candidates – in fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity – diverse perspectives, backgrounds and ideas drive innovation and make us successful.
See what itās like to work at AGS by searching #LifeAtAGS on any social network.
