Events are a crucial part of Church Crookham & Fleet Men’s identity. We’re looking for a highly skilled event coordinator who can help make these gatherings consistently efficient, cost-effective, memorable and strengthen our organisation’s unique culture. The ideal candidate will be able to evaluate and negotiate with vendors, collaborate with the legal team in drafting service contracts, and manage communications with attendees, speakers, and client stakeholders. Above all, the event coordinator must be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with vendors.
Objectives of this role
Uphold the company’s mission and vision with every event
Own every aspect of an event, from venue choice to success metrics
Keep budgets and timelines under control at all times
Develop an actionable plan for fundraising and managing monthly cash flow
Comply with all national and local regulations
Responsibilities
Develop a complete understanding of the requirements for every event
Research vendors and make selections based on their creativity, quality, and cost
Book venues, schedule guests, draft and finalise contracts, and lock down day-of logistics
Develop content for event materials and work with graphic designer to produce
Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual)
Handle day-to-day administration of events and programs, including order placements, BEO reviews, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
Required skills and qualifications
Experience in event planning or event coordination in a corporate environment
Proven track record of creative, successful events
Experience working with colleagues in graphic design, sales, marketing, and communications
Excellent organisational, communication, negotiating, and multitasking skills
Ability to remain calm under pressure and maintain a customer-service mindset
Preferred skills and qualifications
Bachelor’s degree (or equivalent) in hospitality management or public relations
Established relationships with vendors
Experience in managing budgets and tracking expenses
Advanced knowledge of PowerPoint, Acrobat, and Excel
Proficiency with more than one language
Negotiation PowerPoint Adobe Acrobat Fundraiser Public Relations Creativity time-management events organization Marketing Graphic Designer Communication Cash flow Budget management contract drafting Relationship Management Sales Leadership Microsoft Excel