Event Coordinator - Fully Remote at Church Crookham & Fleet Men's Shed #vacancy #remote

Events are a crucial part of Church Crookham & Fleet Men’s identity. We’re looking for a highly skilled event coordinator who can help make these gatherings consistently efficient, cost-effective, memorable and strengthen our organisation’s unique culture. The ideal candidate will be able to evaluate and negotiate with vendors, collaborate with the legal team in drafting service contracts, and manage communications with attendees, speakers, and client stakeholders. Above all, the event coordinator must be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with vendors.

Objectives of this role

Uphold the company’s mission and vision with every event

Own every aspect of an event, from venue choice to success metrics

Keep budgets and timelines under control at all times

Develop an actionable plan for fundraising and managing monthly cash flow

Comply with all national and local regulations

Responsibilities

Develop a complete understanding of the requirements for every event

Research vendors and make selections based on their creativity, quality, and cost

Book venues, schedule guests, draft and finalise contracts, and lock down day-of logistics

Develop content for event materials and work with graphic designer to produce

Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual)

Handle day-to-day administration of events and programs, including order placements, BEO reviews, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution

Required skills and qualifications

Experience in event planning or event coordination in a corporate environment

Proven track record of creative, successful events

Experience working with colleagues in graphic design, sales, marketing, and communications

Excellent organisational, communication, negotiating, and multitasking skills

Ability to remain calm under pressure and maintain a customer-service mindset

Preferred skills and qualifications

Bachelor’s degree (or equivalent) in hospitality management or public relations

Established relationships with vendors

Experience in managing budgets and tracking expenses

Advanced knowledge of PowerPoint, Acrobat, and Excel

Proficiency with more than one language

Negotiation PowerPoint Adobe Acrobat Fundraiser Public Relations Creativity time-management events organization Marketing Graphic Designer Communication Cash flow Budget management contract drafting Relationship Management Sales Leadership Microsoft Excel

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